Vrakas/Blum Computer Consulting, an affiliate of Vrakas CPAs + Advisors, is currently seeking a dynamic Administrative Support Specialist to join our team and help us deliver next-level client services. At VBCC, we pride ourselves on delivering exceptional service and support to our Sage 100 clients. Our team consists of experienced professionals and senior consultants committed to achieving excellence in Sage 100 implementation and support. You will play a crucial role in supporting our team and clients alike. This is a full-time, in-person position at our Brookfield office, M-F, 8:00-4:30.
Responsibilities
- Provide administrative support to the VBCC team to ensure smooth, efficient daily operations.
- Perform accurate data entry, maintain organized records and CRM data, and handle confidential information with discretion.
- Manage CRM for new clients and prospects, including updates, audits, and data accuracy tracking.
- Prepare and finalize documents, reports, WIP sheets, budget-to-actual reports, and maintenance renewals.
- Support billing processes, including invoicing, collections on outstanding AR, tracking renewals, and entering Sage commission data.
- Assist the consulting team with proposals, engagement letters, gathering quotes, coordinating out‑of‑office coverage, and overall internal support.
- Order software, coordinate vendor renewals, and support ongoing administrative processes related to product licensing.
- Provide professional written and verbal communication to clients and vendors.
- Support project management tasks, closed‑case follow‑ups, and additional projects as they arise.
- Contribute to marketing‑related tasks, including webinar assistance, light editing for YouTube, and user conference planning.
- Utilize Microsoft Office Suite along with administrative and accounting software (Smartsheet, CRM systems) to improve workflow efficiency.
- Assist with answering phones and general office support as needed.
Requirements
- High school diploma or equivalent required; prior office assistant experience preferred.
- Proven experience in an administrative support role, preferably within a professional services or consulting environment.
- Expert knowledge of Microsoft Office Suite with advanced proficiency in Word and Excel; PowerPoint experience is a plus.
- Proficient knowledge with CRM technology and software applications; experience with Sage 100 and Smartsheet is highly desirable.
- Excellent organizational skills, strong attention to detail, and dependable, accurate data entry.
- Exceptional written and verbal communication skills.
- Ability to adapt quickly, ask questions, and problem‑solve independently while also thriving in a collaborative team environment.
- Consistent dependability, integrity, and a positive, service‑oriented mindset.
- Work in the Brookfield office daily (8:00 AM – 4:30 PM schedule).
*Candidates with Sage product experience will be given additional consideration for this position.
Why VBCC?
We’re proud of our supportive, people-first culture where your voice matters. You’ll work alongside a team of experienced professionals passionate about their work. We offer opportunities for growth, development, and making a real impact.
With competitive compensation potential, 401K, profit sharing, and insurance benefits, including competitive vacation and PTO policies, there’s no shortage of reasons to jump aboard. Visit our Culture & Benefits page for more details.
Intrigued? Dive deeper into this exciting opportunity by applying below or contacting our Director of Talent, Tara Tomter.
Vrakas CPAs + Advisors & Vrakas/Blum Computer Consulting does not accept unsolicited resumes from third-party recruiters or agencies. Please note that Vrakas is not responsible for any fees related to unsolicited submissions. All unsolicited resumes will become the property of Vrakas.
More About Vrakas/Blum Computer Consulting
VBCC is affiliated with Vrakas CPAs + Advisors, a full-service CPA and Advisory firm founded in 1971. It now boasts 100 professionals who deliver clients tax and accounting assistance, and fixed asset management and valuation services.
But how did an accounting firm become one of America’s leading Sage partners? Click here to learn more about VBCC and our history.